Bylaw
SAHODAYA SCHOOLS COMPLEX
Preamble:
The Central Board of Secondary Education launched the Sahodaya Movement mainly to introduce and experiment several nation-wide programmes, projects and activities for educational renewal and improvement. The Board is of the view that the active participation of schools in the true Sahodaya “spirit of living together “ is a great source of trust, confidence and strength to CBSE as a National Board. The total number of Sahodayas has swelled to more than 110. Sahodaya Clusters from an important link between CBSE and its affiliated schools and it is a growing necessity today to be a part of it.
CONSTITUTION OF SAHODAYA SCHOOLS COMPLEX,CHENNAI (CSSC)
1. Name : The organization shall be Chennai Sahodaya Schools Complex.
2. Location : The office of the Chennai Sahodaya Schools Complex shall be the office of the Secretary
3. Definitions:
3.1 The complex shall mean the Chennai Sahodaya Schools Complex ( CSSC).
3.2 The Executive Committee shall mean the office bearers of the CSSC elected or nominated as per the Rules laid down in Para 10
3.3 Year shall mean the Financial year as April 1st to March 31st.
4. Jurisdiction: The Jurisdiction of the Chennai Sahodaya Schools Complex shall be confined to Chennai and its Suburbs. How ever this may be extended to other schools out of Chennai, if no other Sahodaya Complex is available for them to become the member. In the event of the any dispute the secretary is authorized to sue and beside on behalf of the complex.
5. Aims & Objectives:
The Objectives of the Sahodaya Schools Complex shall be:
5.1 To act as liaison between CBSE and the member schools in implementation of its Policies , projects.
5.2 To enable sharing of experience and facilities.
5.3 To promote inter schools collaboration.
5.4 To encourage professionalism among teachers and educational innovations among institutions.
5.5 To promote academic collaboration through teacher exchanges, common science fairs, joint seminars, workshops, exchange of library facilities, production if teaching aids, preparing question banks and conduct of common examinations among member schools.
5.6 To provide a forum for active participation among the member schools in developmental activities.
5.7 To provide a forum for active participation in the field of sports & Cultural activities.
5.8 Any other activity that enhances the academic /professional growth of the school/sahodaya complex/board.
6. Organisation:
The CSSC shall be a non political, non religious , non commercial body meant totally for “Educational Advancement “ of its members. It shall aim at academic and professional growth of the members and their constituent staff. The CSSC shall function in an advisory capacity and shall not be involved directly or indirectly in the academic and /or administrative functioning of the member institutions.
RULES & REGULATIONS
7. Membership:
7.1 The Membership is open for all the affiliated Schools with CBSE situated in the said area of operation of the complex.
7.2 The schools shall become members of the CSSC by paying the prescribed fee.
8. Enrolment:
The principal of the affiliated school has to apply to Secretary of the complex in the prescribed format for becoming the member of the complex. On receiving the application the secretary shall process the request. The list of new members would be placed for information at the next meeting of the Executive committee.
9. Membership fees/Subscription:
9.1 A school shall on admission to the sahodaya complex pay an enrolment fees as approved by the Executive Committee from time to time.
9.2 The member school also shall pay an annual fees approved by the Executive Committee from time to time.
9.3 The complex however may ask for special contribution for the conduct of National Level programmes such as Annual Sahodaya School Meet, Regional Sahodaya Meet, National/Regional Sports Meet etc.
9.4 The period of Annual subscription shall be the financial year, from 1st April of the running year to 31st March of the following year.
9.5 The member shall be not eligible to participate in any of the programmes arranged /conduced by CSSC if they have any dues to CSSC for more than a year.
9.6 Notwithstanding anything contained in the constitution, no member with any arrears of any kind of payment shall be nominated /eligible for election to any post of the Sahodaya School Complex.
10. The Executive Committee:
The EC shall comprise both elected and nominated members from amongst the member schools.
The members of the Executive committee shall be:
One Chairperson: To be elected
One Vice Chairperson: To be elected
One Secretary: To be elected
One Treasurer To be elected
Eight Members To be nominated
(The Chairperson or secretary of each cluster will be nominated as an ex-officio member of the Executive committee.
The E.C. can co opt as many members as it is deems fit for its meetings and these co opted members shall have no voting rights.
10.1 Term: The term of the Executive Committee shall be three years. No member of the Executive Committee shall hold office (be eligible for election/nomination) for more than two consecutive terms.
10.2.1 Elections: The Secretary shall be the returning officer , and shall notify the eligible norms , date of election & vacancies. All nominations must be proposed by a member and also seconded by a member. The elections would ordinarily be held during the Annual General meeting.
10.2.2 Mid term vacancy: In the event of a mid-term vacancy the Executive Committee may nominate a person from amongst the executive committee and/or the members for the remaining term.
11. Powers:
11.1 The Chair Person shall preside over all business meetings. In his / her absence the Vice Chair Person shall discharge the duties of the Chair Person.
11.2 The Executive Committee shall approve an annual budget, and in case of exigencies , the Chairperson is authorized to approve the expenditure, which is to be ratified at the next meeting of the Executive Committee.
11.3 The Secretary shall be the chief Executive Officer in charge of the CSSC and shall work under the directions of the Executive Committee. He /She shall keep a record of all proceedings, carry out correspondence inn conformity with the Resolutions passed. He shall be the sanctioning authority for all payments approved by the Executive Committee. He shall also be empowered to sanction a one time expenditure of Rs.2500/ (Rupees : Two thousand five hundred only) in case of exigencies. These sanctions would require a post facto approval at the next meeting of the Executive Committee.
11.4 The treasurer shall be in charge of all matters relating to finance and shall maintain accounts, make payment based on sanctions by the competent authority. He shall submit accounts to the Executive Committee on a regular basis, and also on demand. The treasurer will maintain an imprest of Rs 1000 to meet the routine expenses.
11.5 The Executive Committee may authorize the secretary or any other member to sign and execute all instruments on behalf of the Complex or to which the complex may be a party.
11.6
11.7 The Executive Committee will execute the decisions taken in the
AGM.
11.8 To accept contributions in Cheque/DD kind which shall be dealt with according to directions of the donors if it beneficial to and in tune with the purpose of the Complex.
11.9 To appoint an Auditor
11.10 The E.C. may nominate the Secretary or any other member of the complex as the spokes person on behalf of the complex to give policy statements and press releases on behalf of the complex.
12. Meetings:
There shall be three types of meetings:
12.1) Meeting of the Executive Committee
12.1.1 The Executive Committee shall meet at least 3 times a year
12.1.2 Any member of the Executive Committee who is absent for two consecutive meetings without notifying in advance and obtaining a leave of absence shall cease to be a member of the Executive Committee.
12.1.3 Seven days notice shall be given for convening a meeting of the Executive Committee is empowered to waive the period of notice of Seven days, if the circumstances so demand.
12.2) Annual General Meeting:
12.2)1. The Annual general meeting of the CSSC shall be held once in a year(before September 30th). The meeting would be held after the Executive Committee has finalized its report for the year and the accounts have been audited and approved by them.
12.2)2. Twenty one days notice shall be given for the Annual General Meeting .
12.2)3. The General body Meeting shall have the powers to:
a) To conduct elections for the office bearers.
b) To enact, adopt, amend or repeal bye laws provided such bye laws are in keeping with the aims and objectives of the complex.
c) The G.B may deprive all the benefits of the complex to a member school if it is found that the member school is working against the interest of the complex.
12.3) Extra ordinary General body meeting:
An Extra ordinary General meeting can be convened by the Secretary as authorized by the Executive Committee. Extra ordinary meeting may be called for by the Secretary on request by the majority members of the E.C. or 1/3rd of the members.
13. Quorum:
The quorum for any meeting will be 1/5th of its members. This is applicable for all meetings. If there is no quorum the scheduled meeting shall be postponed by a week and in the event of no quorum in the second meeting also, the resolutions made in the second meeting to be circulated amongst the members for their approval by giving 7 days time for their response is received during the stipulated time it shall be presumed that the resolution meets their approval and is deemed passed.
14. Voting:
All decisions as far as possible shall be unanimously approved after discussions. However in the absence of a unanimity in decisions , the matter shall be put to vote, and in the event of a tie, the Chair person shall have a casting vote, which may be exercised. The co-opted members of the Executive Committee shall have no voting rights.
15. Accounts:
The Sahodaya School Complex shall open a bank account in a Nationalized bank. The account shall be operated jointly with the treasurer being one signatory. The Executive Committee shall approve the audited statements before placing in the Annual General Meeting.
16. Dissoultion:
If the three fourth of the members of the complex decide that the purpose of the complex are no longer being full filled or the necessity of the complex and shall divide equally among the members, assets that remain after payment of all the debts and liabilities of the complex. This should be limited to the amount of the members subscription.
17. Powers to amend / Alterations:
17.1 Amendments or alterations if any, to the Bye laws of the CSSC, in any form shall be made at the Annual General meeting. Such amendments or alterations to the any of the existing provisions would be carried out only if it has the approval of a simple majority of the members present at AGM.
17.2 Any request for alteration of any clause of the Bye-laws shall be admitted only if the request is from at least 1/10th of the members registered /listed.
18. Preparation and filling of the returns:
1. The Society shall convene the General Body Meeting within six months of closing of the Financial (i.e) within September 30th. During this meeting the Society previous financial year accounts (Assets and Liabilities) should be placed before GB under subsection 16(1) Societies whose yearly Income is above Rs.10,000/- shall be audited by a Recognized Chartered Accountant. If the yearly Income and expenditure accounts of the Society is below Rs.10,000/- then it shall be audited by two Degree Holders who are not the members of the executive committee. The above audited accounts shall be placed before the General Body to get approval. Afterwards the audited accounts should be filed before the Registrar within six months.
2. The Society has to give a declaration under Sec 16(3)b(iii)of the act that the previous years functions of the Association was effectively done.
3. The General Secretary shall verify the accounts returns and registers of the Society and in each account, return and register, the following declaration shall be endorsed by the Secretary in token of such verification, namely “I declare that the particulars furnished above are true and correct to the best of my knowledge and belief” and the same shall be submitted to the Registrar.
4. At the end of the last financial year, the names, profession and addresses of the members of the Association in form VI shall be submitted to the Registrar.
5. During the previous financial year, if there is any change in the executive committee/Form VI, such change should be filed with the Registrar within 3 months in the prescribed FORM VII along with the copy of the resolution.
6. The books of the society shall, at all reasonable hours to be open to inspection by the Registrar or by any persons authorized by him in this behalf.
7. After the inspection of the books by Registrar, if he requires by order, it is the duty of the Society to give information or explanation to the Registrar.
8. It is the duty of the member or members of the society to submit the necessary books, records, accounts and other documents required by the Registrar or Enquiry Officer.
9. The Society shall have a registered office by which all communication and notices may be addressed and shall file with the Registrar the notice of situation of such office in the prescribed FORM V along with the copy of the resolution.
10. The clear name of the Association shall be placed in the entrance in Tamil.
11. The situation of the registered office of the Association or any change in the situation shall be intimated in prescribed FORM V to the Registrar with 3 months.
12. It shall be the duty of the Society to file mortgage or details of any other liabilities of the society in Form VIII and Form IX to the Registrar within one month.
19. Residuary Powers:
In the event of any doubt arising to the interpretations of the above laws, the matter shall be referred to the Executive Committee whose decision shall be final and binding.
300+ Schools
10+ Clusters
300+ Teachers
